Oral Presentation Instructions


Time is critical in preparing for your oral presentation, which will be no longer than 20 minutes. Keep in mind that during this allotted time, you will be able to speak only approximately 1,000 to 1,500 words. Rehearse your presentation before making your presentation. Make sure that you are able to stay within the 15 minutes time limit+ 5 min for discussion. In line with this, also keep in mind that your audience can only absorb about eight major points during a 15 minutes presentation. Your job is to select those eight points and present them clearly, forcibly, and even dramatically. Think of those major points as being covered within eight slides. Each one should include no more than six sub points. Visual aids such as slides attract and hold an audience`s attention and help to reinforce what you say as well as helping you keep on track with your presentation. You need to keep these visuals - and your remarks - simple and easy to read and understand.

Audio-Visual Equipment

The presentation room will be equipped with a PC computer and a data show for PowerPoint, Word or Excel Files. There will also be a microphone and a standing lectern. No overhead projector or carousel slide projector will be provided. Technical support can be provided by the staff, but the presentation itself will be made by yourself, using the computer`s pointing device. Please bring your talk in TWO media: CD-ROM, removable-drive. Use only standard fonts in your preparation of slides. You MUST load your PowerPoint presentation to the PC of the presentation room the day before your presentation, and you are advised to check proper operation and to have a backup copy of your presentation. In view of the tight schedule the Session Chairs will make sure that a format of 15+5 minutes presentation will be strictly adhered to. Note that a discussion session may will be held after a set of selected oral presentations, all having the same theme. We have scheduled adequate "coffee breaks" to provide opportunities for further discussion after the sessions.

Preparing your Presentation

The oral presentations will be given in a medium lecture hall (seating up to 150 people), so it is imperative that you follow the suggested guidelines in the preparation of your presentation. You need to make sure that a large audience will be able to see and read your visuals clearly (the font size should be at least 24 pt).

Other information

1. You will have a 20-minute time slot for your presentation. You will not be able to extend your time if you have technical problems during your talk. A technical assistant will be on hand for equipment problems, but not for equipment operation; the computer will be operated by yourself.
2. Prepare your presentation in a single PowerPoint, Word or Excel file to run on an IBM compatible computer with Microsoft Office 2016. This program will run PowerPoint 2016 and all previous versions of PowerPoint. Save your file as a normal PowerPoint file (.ppt or .ppx). Do not save your file as a PowerPoint Show (.pps) file.
3. All presentations must run on the Windows operating system. Conference computers will run on Windows XP. If at all possible, please create your presentation on the same version of Windows or at least test it on Windows XP before submitting it. Otherwise errors may occur in your presentation at the conference.
4. Presentations MUST be submitted one day in advance of your talk. Name your file with the last name of the first author, paper code number and the day and time of the presentation (e.g., Ahmed-511-Mon-03:18). (Note: Day and time information will be available on the conference website). Having the presentation files loaded in advance will help to ensure that the sessions run on schedule without delays. Please consult the registration desk staff for instructions on where to load your file.
5. Bring one extra-copy of your presentation to the conference on a CD-ROM or USB media storage device. This copy is to be used as a backup by you and the session technician if needed. Make sure the CDROM or presentation file is properly labeled with your name, presentation day, and time.
6. Conference organizers will load all presentations on conference computers. Presenters will NOT be allowed to use their own laptop computers. Macintosh computers will NOT be available.
7. All presenters will be given the opportunity to check their presentations on-site, before their presentation time. There will be a preview room available and presentations may be viewed in the appropriate session room during breaks. Please consult the registration desk staff for instructions on where to load your file.
8. VCR, overhead projector or slide carrousel projector is not standard equipment in the lecture room, and will NOT be available.

Contact Us

Phone 01000924193 - 01090102878

Email ainbc@mu.edu.eg